Promotional & Advertising Opportunities

PROMOTIONAL OPPORTUNITIES

  • Opportunity to organise  an Official Non-CME Industry Session in a Parallel Hall, up to 90 minutes (Program subject to the approval by the ESRA Committee).
  • Includes hall rental, standard audio/visual equipment, and display table.
  • Permission to use the phrase “Official Symposium of the ESRA Congress”.
  • Sponsored Symposia Programs will be included in a designated industry section of the Final Programme (subject to receipt by publishing deadline).
  • Time Slots: allocated on a first come, first served basis – see time slots here.
  • Industry sessions will be clearly indicated in the meeting timetable/Programme as: “Industry Session” not included in the main event CME/CPD credit offering”​.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

NOTE: The supporting company in addition to the support fee must cover all speakers’ expenses including:

  • Registration fee
  • Accommodation
  • Travel expenses

This also applies in the case where the speakers have already been invited by the Congress. In this case, the company will support the amount of nights as per congress policy.

Supporter has the opportunity to have their equipment used in an existing parallel Workshop session.

  • Supporter must supply the equipment for the Workshop.
  • Supporter should bring a technician to ensure correct use of the equipment in the Workshop.*
  • Workshop speaker(s) is (are) chosen by the Scientific Committee.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.
Sponsor will not have any input regarding the content of the workshop. The support is only for the opportunity to provide equipment. *All expenses of the technician to be paid by the supporting company, as well as shipping and insurance.

Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows:

  • Supporter’s logo to be printed on the lanyards.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Branded Charging Kiosk for multiple devices, including smart phones and tablets. It’s a great way to leave a lasting impression on the congress delegates.

  • Opportunity to brand the Charging Kiosk with your company name and logo.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

The Social Media Wall is an exciting and modern item which encourages delegates to post messages related to ESRA 2019.  This item provides you great exposure!

The on-site social media specialist will moderate the interactions to ensure that only appropriate and Congress related interactions are shared on the main screen.

Your company logo will be placed on the social media wall​.

  • A large screen will appear in a main area of the convention center (or in ESRA booth) showing all social media interactions that include the Congress hashtag #ESRA2019.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

The Photo Booth is an excellent tool to engage with congress attendees. It allows them to have fu​​​n and share their experience. Attendees are given the opportunity to take a photo of themselves and colleagues, using fun props provided by Kenes, and have the photo sent to them via email, text message or directly uploaded to their social media accounts.

  • ​The booth attracts many attendees and a sponsor would gain exposure by having their branding on the outside of the booth, including their logo on every photo taken.
  • The exposure will last long after the congress ends as these photos are shared with colleagues, friends and family. ​​​​
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Facilities will be available at the Meeting location for speakers and abstract presenters to check their presentations.

  • Supporter’s name/or company logo to appear on all signs for this room.
  • Opportunity to display Supporter’s logo on screensavers at each workstation
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

​Supporter will provide funding for the Notepads & Pens for the participants.

  • Notepads & Pens will bear the ESRA logo and the Supporter’s company logo and will be distributed to the participants.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event

Supporter will provide funding of the Conference bags.

  • The bag will bear the Supporter’s logo and the Conference logo
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

* The bag must be approved by the organizing committee in advance.

There will be an Internet Area equipped with workstations where attendees may check e-mails. Your company’s logo will be prominently displayed.

  • ​​​Signage near the area with “Sponsored by…” and a company logo.
  • Opportunity to display company logo on screen background, screen saver.
  • Opportunity to brand area with your own carpet.
  •  Opportunity to provide branded paper, mousepads.
  • ​Opportunity to distribute branded items​.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

An opportunity to hire a room at the Conference venue that may be used as a Hospitality Suite or Meeting Room. Supporter will be able to host and entertain its guests throughout the Conference. Supporters will have the option to order catering and AV equipment at an additional cost.
Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines.

  • Opportunity to brand the hospitality suite.
  • Acknowledgement on directional signage outside suite.

Wireless Network Provision: Delegates wishing to access the internet via their own laptop/ smartphone may do so by using the Meeting Wi-Fi. Supporter of this piece of technology will receive strong visibility during the meeting.

  • An initial branded splash screen will bear the supporter logo and company name. The card will be distributed with the congress material.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.  ​

  • Opportunity to have a one day display of company’s logo at the catering point located within the exhibit area.
  • Opportunity to provide items bearing company logo for use during the supported break.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

The branded Seating Cubes or Festival Chairs are stylish and informal. This multipourpose cardboard stool can be customized to match whatever theme you have chosen for your event. The design is subject to approval of the Secretariat and must follow all compliance regulations.

  • Opportunity to customize the seating cubes.
  • 50 or 100 branded seats will be produced, price is according to the amount.
  • Location of seating cubes onsite to be coordinated with Secretariat.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the even

​Supporter will have the opportunity to promote itself through a networking reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.

  • Supporter’s logo on sign at the entrance to the Welcome Reception.
  • Opportunity to provide items bearing company logo for use at the event.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Meet with attendees and key decision makers to share your new research outcomes, discuss your clinical protocols, and conduct product demonstrations of your new products and services. Product Theatre sessions are 30 minutes in length and will be held in a designated area(s) in the exhibit hall, which is set up in theater style for 50 attendees. No other sessions of the scientific programme will run in parallel but may run concurrent with other corporate sponsors.

Product Theaters provide a high value, live educational opportunity for hosts to reach engaged healthcare professionals. These sessions deliver a platform to gather and discuss issues on patient education, specific products and therapeutic areas

Located in the Exhibit hall, Product Theatre provides an opportunity to:

  • Highlight and demonstrate new and existing products.
  • Provide up-to-date research findings.
  • Give product details in-depth.
  • Demonstrate products.
  • Distribute branded materials.

ADVERTISING SUPPORT OPPORTUNITIES

Full page color advertisement:
inside page / inside back page / spread page (different pricing) in designated section of the Final Programme.
  • The Final Programme will contain the timetable, information about the scientific Program and other useful information.​ It will be distr​ibuted to all registered participants in the Conference bags.​
  • The advertisment will be printed in the designated industry section of the programme, according to compliance regulations.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Promotional material ( A5 flyer) will be display.

  • Material should be provided by the Supporter and approved by the Secretariat.
  • Supporters’ product information will be available for all Conference participants.
  • The distribution arrangement will be advised.

​Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to receive promotional material at a date and time coordinated with the Congress Organizer.

  •  Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred “Subject” to be provided by the Supporter and subject to receipt by 6 weeks prior to the Congress. ​”From” field will be Congress Acronym + Year 
  • Support will be acknowledged on on inside back cover as: ˝Supported by… ˝ and a company logo only
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

  • One “push notification” sent to all participants* onsite through the mobile app, to be coordinated with Meeting Organizer. Specifications will be provided by the congress organizers.
  • *Only for those participants who have opted to receive such information.

Please note that it is the Exhibitors’ and/or Supporters’ responsibility to comply with the local authority’s regulations, including EFPIA, the European Federation of Pharmaceuticals Industries & Associations (www.efpia.org), Eucomed, representing the medical technology industry in Europe (https://archive.eucomed.org/), and IFPMA, the International Federation of Pharmaceutical Manufacturers & Associations Code of Practice on the promotion of medicines (www.ifpma.org). Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the rules and regulations will not expose the Organizer to any suits, demands by the Exhibitor/Supporter or any other third party.

SPECIAL REQUESTS

Tailored packages can be arranged to suit your objectives. Please do not hesitate to contact the Support and Exhibition Sales Department to discuss your needs.

ACKNOWLEDGEMENTS

Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event.

NOTES:

​ *All pictures are illustrations only.​​​​​​​​​​​