Promotional & Advertising Opportunities

PROMOTIONAL OPPORTUNITIES

  • Opportunity to organise  an Official Non-CME Industry Session in a Parallel Hall, up to 60/90/120 minutes (Programme subject to the approval by the ESRA Committee)
  • Includes hall rental, standard audio/visual equipment, and display table
  • Permission to use the phrase “Official Symposium of the ESRA Congress”
  • Sponsored Symposia Programs will be included in a designated industry section of the Final Programme (subject to receipt by publishing deadline)
  • Time Slots: post priority booking they will be allocated on a first come, first served basis
  • Industry sessions will be clearly indicated in the meeting timetable/Programme as: “Industry Session not included in the main event CME/CPD credit offering”​
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event

NOTE: The supporting company in addition to the support fee must cover all speakers’ expenses including:

  • Registration fee
  • Accommodation
  • Travel expenses

This also applies in the case where the speakers have already been invited by the Congress. In this case, the company will support the amount of nights as per congress policy.

  • Opportunity to organise  a short, Official Non-CME Industry Session in a Parallel Hall, up to 20 minutes (Programme subject to the approval by the ESRA Committee)
  • A full length session will be divided among 3 companies with 5 minute breaks between each talk to allow change of stage setup
  • Includes hall rental, standard audio/visual equipment, and display table
  • Permission to use the phrase “Official Symposium of the ESRA Congress”
  • Sponsored Symposia Programs will be included in a designated industry section of the Final Programme (subject to receipt by publishing deadline)
  • Time Slots: post priority booking they will be allocated on a first come, first served basis
  • Industry sessions will be clearly indicated in the meeting timetable/Programme as: “Industry Session not included in the main event CME/CPD credit offering”​.
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event.

NOTE: The supporting company in addition to the support fee must cover all speakers’ expenses including:

  • Registration fee
  • Accommodation
  • Travel expenses

This also applies in the case where the speakers have already been invited by the Congress. In this case, the company will support the amount of nights as per congress policy.

Supporter will provide the Congress bags.*

  • The bag will bear the Supporter’s logo and the Congress logo
  • Bags will have to be made from eco-friendly material
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event.

* The bag must be approved by the organizing committee in advance.

Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows:

  • Supporter’s logo to be printed on the lanyards
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event

​A dedicated area for trainees and residents to gather during ESRA.

Supporter will have the opportunity to promote itself at the lounge that is accessible to all participants.

  • Supporter’s logo on signage at the lounge
  • Opportunity to provide items bearing company logo for use at the event
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event

The 5 km long Networking on the Run is a great way to get blood flowing before a full day of fascinating sessions and hands on workshops with some of Europe’s best and brightest. The Run will take place on Thursday morning.

  •  All runners will be provided with a “Networking on the Run” T-shirt as well as a water bottle and refreshments. Prizes will be awarded to fastest man, fastest woman, and fastest group.
  • T-shirts and water bottles will bear the sponsor’s logo
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event

Branding opportunities offered exclusively by the Thessaloniki Concert Hall. Please contact me for details: Judit Gondor, jgondor@kenes.com

Opportunity to place advertisement on the doorknobs at the ESRA HQ hotel to gain further visibility with our participants. Further details coming soon.

The branded seating cubes are stylish and informal. This multipurpose cardboard stool can be customized to match whatever theme you have chosen for your event. The design is subject to approval of the Secretariat and must follow all compliance regulations.

  • Opportunity to customize the seating cubes
  • 30 seats will be produced from an eco-friendly material (additional seats can be purchased)
  • Location of seating cubes onsite to be coordinated with Secretariat
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the even

Branded Charging Stations for multiple devices, including smart phones and tablets. It’s a great way to leave a lasting impression on the congress delegates.

  • Opportunity to brand the Charging Station with your company name and logo.
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event.

Wireless Network Provision: Delegates wishing to access the internet via their own laptop/ smartphone may do so by using the Congress Wi-Fi. Supporter of this piece of technology will receive strong visibility during the Congress.

  • An initial branded splash screen will bear the supporter logo and company name
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event

​Supporter will provide the Notepads & Pens for the participants.

  • Notepads & Pens will bear the ESRA logo and the Supporter’s company logo and will be distributed to the participants
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event

The Social Media Wall is an exciting and modern item which encourages delegates to post messages related to ESRA 2020.  This item provides you great exposure!

The on-site social media specialist will moderate the interactions to ensure that only appropriate and Congress related interactions are shared on the main screen.

Your company logo will be placed on the social media wall​.

  • A large screen will appear in a main area of the convention center (or at the ESRA booth) showing all social media interactions that include the Congress hashtag #ESRA 2020
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event.

The Photo Booth is an excellent tool to engage with congress attendees. It allows them to have fu​​​n and share their experience. Attendees are given the opportunity to take a photo of themselves and colleagues, using fun props provided by Kenes, and have the photo sent to them via email, text message or directly uploaded to their social media accounts.

  • ​The booth attracts many attendees and a sponsor would gain exposure by having their branding on the outside of the booth, including their logo on every photo taken.
  • The exposure will last long after the congress ends as these photos are shared with colleagues, friends and family. ​​​​
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event.

​Supporter will have the opportunity to offer wine pouring from his booth during the welcome reception. Organizer will provide the bottles and will promote the wine pouring to the participants.

Facilities will be available at the Congress location for speakers and abstract presenters to check their presentations.

  • Supporter’s name/or company logo to appear on all signs for this room.
  • Opportunity to display Supporter’s logo on screensavers at each workstation
  • Opportunity to provide branded stationary, mouse pads etc.
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event.

Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.  ​

  • Opportunity to have a display of company’s logo at the catering point located within the exhibit area
  • Opportunity to provide items bearing company logo for use during the supported break
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event.

An opportunity to hire a room at the Congress venue that may be used as a Hospitality Suite or Meeting Room. Supporter will be able to host and entertain its guests throughout the Congress. Supporters will have the option to order catering and AV equipment at an additional cost.
Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines.

  • Opportunity to brand the hospitality suite
  • Acknowledgement on directional signage outside suite

ADVERTISING SUPPORT OPPORTUNITIES

Full page color advertisement in the Mini Programme (A6)
  • The Mini Programme will contain the timetable, information about the scientific Programme and other useful information.​ It will be distributed to all registered participants
  • The advertisment will be located according to compliance regulations
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website and application, and with signage during the event
  • The supporter will be able to provide a designed PDF to be presented in the menu of the ESRA 2020 mobile app
  • This can be used as an advertisement to your exhibition booth, supported session, or any other activity planned during the event

​Gain additional exposure for your symposium, company or exhibition booth by sending out a mail blast to the preregistered delegates who have agreed to receive promotional material at a date and time coordinated with the Congress Organizer.

  •  Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred “Subject” to be provided by the Supporter and subject to receipt by 6 weeks prior to the Congress. ​”From” field will be ESRA 2020

In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of € 250.  Content received after the deadline may be processed for an additional fee of € 500.​

Industry Support Disclosure – will be added to all mailshots
This event is supported, in part, by funding from industry. All support is managed in strict accordance with CME/CPD accreditation criteria and standards for commercial support. Industry Sponsored Symposia are organized by industry and not included in the main event CME/CPD credit offering.

  • Push notification sent to all participants* onsite through the ESRA app, to be coordinated with Congress Organizer
  • Specifications will be provided by the congress organizers

*Only for those participants who have opted to receive such information.

Please note that it is the Exhibitors’/Supporters’ responsibility to comply with the local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.orgMedtech Europe (represents Medical Technology Industry) and IFPMA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the promotion of medicines.  Failure to comply with these regulations may not be used as a ground to declare the contract void.  Failure to comply with the rules and regulations will not expose the Organiser to any suits, demands by the Exhibitor/Supporter or any other third party.

SPECIAL REQUESTS

Tailored packages can be arranged to suit your objectives. Please do not hesitate to contact the Support and Exhibition Sales Department to discuss your needs: Judit Gondor, jgondor@kenes.com

ACKNOWLEDGEMENTS

Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website,  mobile application and with signage during the event.

NOTES:

​ *All pictures are illustrations only.​​​​​​​​​​​

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for pricing, bookings and customized packages